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Job Descriptions

PTSA Job Descriptions

Board Positions

President

Time Commitment: 8-12 hours per month, varies

Busiest Times of Year: beginning of the year but flattens out; additional special projects

• Manage overall objectives and strategies of PTA (including fundraising objectives, community

building events, educational events, etc.)

• Act as liaison between parents and principal / staff

• Recruit PTA Committee Chairs

• Create agenda and facilitate monthly PTA meetings and 3-4 PTA board meetings

• Write a periodic PTA News bulletin

• Create a mailing for parents in August for inclusion in back-to-school packet

• Collaborate with Principal to create annual school calendar

• Collaborate with Treasurer to create annual PTA budget

• Speak at Back to School Night and other events

Secretary

Time Commitment: 2-3 hours per month, busiest following each PTA meeting

• Take minutes at PTA general meetings, type minutes, and distribute them in a timely fashion.

• Submit approved minutes for inclusion on website and posting on PTA bulletin board.

• Attend board meetings, participate in discussions and decision-making, take minutes. .

• Maintain a complete file of all approved minutes, agendas, and materials distributed at any official PTA meeting.

Treasurer

Time Commitment: 4-6 hours per month, including attending PTA meetings.

Busiest Times of Year: Ongoing, some summer work preparing budget for Fall

• Collaborate with the PTA President to generate the annual PTA budget.

• Prepare the annual audit and tax return.

• Pay bills and reimbursements as required.

• Oversee ongoing PTA finances, ensure adherence to approved PTA budget.

• Prepare and present budget report for each PTA general meeting.

• Record deposits that come in to the PTSA.

• Send donor acknowledgement letters.

Vice President

Time Commitment: 3-6 hours per month, busiest time varies ongoing

• Serve as a year-round clearinghouse to fill PTA volunteer needs.

 

Committee Chair Descriptions

Volunteer Coordinator

Time Commitment: 6 hours per school year

Busiest Times of Year: On-going

• Coordinate volunteer recruitment tables at back-to-school events (picnic, KG testing & welcome,

BTS coffee)

• Maintain a database of volunteers and provide these to board members and chairs as needed.

• Recruit potential room representatives (head parents) for all teachers and provide training if

needed.

• Act as liaison with school secretary for volunteers

• Facilitate volunteer training events; ensure that volunteers complete mandatory paperwork

Membership Chairperson

Time Commitment: 1-3 hours per week at beginning of year

Busiest Times of Year: September – November (Good job for parent working daytime hours)

• Coordinate membership drive , record memberships in database, record online memberships in

database.

• Collect, count, and deposit money with Treasurer.

Fundraising Chairperson

Time Commitment: about 1-2 hours per month; more during peak times

Busiest Times of Year: around major fund raisers (silent auction, holiday wreaths)

• Assist with recruitment of and provide support to committee chairs for key fund-raising events.

• Advertise ongoing fundraising campaigns

• Monitor results of fund-raisers; align fundraising objectives and strategies withPTSA budgetary

needs

• and research other fundraising opportunities as required

Grants

Time Commitment: Unavailable

Busiest Times of Year: On-going

• Research grant opportunities that align with school needs as determined by Principal and PTA

• Apply for grants, monitor applications

• Meet with Principal and PTA President as needed to determine funding needs.

Teacher Appreciation Chair

Time Commitment: 6 hours per school year

Busiest Times of Year: On-going

• Work with volunteer team and room reps to coordinate Teacher Appreciation Week events

• Coordinate Staff Holiday Appreciation Party

Special Event Coordinator

Time Commitment: 6 hours per school year

Busiest Times of Year: On-going

• Work with volunteer and fundraising coordinators to set up and coordinate PTSA events

Reflections

Time Commitment: hours per school year

Busiest Times of Year: On-going

Teacher Appreciation Chair

Time Commitment: hours per school year

Busiest Times of Year: On-going

• Work with volunteer team and room reps to coordinate Teacher Appreciation Week events

• Coordinate Staff Holiday Appreciation Party

After School Enrichment Chair

Time Commitment: hours per school year

Busiest Times of Year: On-going

Curriculum & Classroom Support Chair

Time Commitment: hours per school year

Busiest Times of Year: On-going

Health & Wellness Co-Chairs

Time Commitment: hours per school year

Busiest Times of Year: On-going

Legislative Chair

Time Commitment: hours per school year

Busiest Times of Year: On-going

 

Classroom Coordinators

Room Parent

Time Commitment: 8 hours per school year

Busiest Times of Year: On-going

• Set up 3-4 parties per year using the PTSA’s online sign up

• Coordinate Class gift basket for the Silent Auction

• Send thank you notes to parents that donate time and items

• Attending the parties for set up is strongly recommended but not necessar

Classroom Enrichment Coordinator

Time Commitment: 5-6 hours per school year

Busiest Times of Year: On-going

• Work with the teachers to set up Enrichment activities/ Guest Speakers throughout the year

• Research enrichment opportunities

• Set up an enrichment fund for the classrooms

• Can be done at home and online.

Classroom Volunteer Coordinator

Time Commitment: hours per school year

Busiest Times of Year: Busy in September for set up then flattens out.

• Work with the teacher and PTSA Volunteer Coordinator to set up online sign up

• Send out a monthly email with all classroom volunteer opportunities

• All is done online and at home.