PTSA Job Descriptions
Board Positions
President
Time Commitment: 8-12 hours per month, varies
Busiest Times of Year: beginning of the year but flattens out; additional special projects
• Manage overall objectives and strategies of PTA (including fundraising objectives, community
building events, educational events, etc.)
• Act as liaison between parents and principal / staff
• Recruit PTA Committee Chairs
• Create agenda and facilitate monthly PTA meetings and 3-4 PTA board meetings
• Write a periodic PTA News bulletin
• Create a mailing for parents in August for inclusion in back-to-school packet
• Collaborate with Principal to create annual school calendar
• Collaborate with Treasurer to create annual PTA budget
• Speak at Back to School Night and other events
Secretary
Time Commitment: 2-3 hours per month, busiest following each PTA meeting
• Take minutes at PTA general meetings, type minutes, and distribute them in a timely fashion.
• Submit approved minutes for inclusion on website and posting on PTA bulletin board.
• Attend board meetings, participate in discussions and decision-making, take minutes. .
• Maintain a complete file of all approved minutes, agendas, and materials distributed at any official PTA meeting.
Treasurer
Time Commitment: 4-6 hours per month, including attending PTA meetings.
Busiest Times of Year: Ongoing, some summer work preparing budget for Fall
• Collaborate with the PTA President to generate the annual PTA budget.
• Prepare the annual audit and tax return.
• Pay bills and reimbursements as required.
• Oversee ongoing PTA finances, ensure adherence to approved PTA budget.
• Prepare and present budget report for each PTA general meeting.
• Record deposits that come in to the PTSA.
• Send donor acknowledgement letters.
Vice President
Time Commitment: 3-6 hours per month, busiest time varies ongoing
• Serve as a year-round clearinghouse to fill PTA volunteer needs.
Volunteer Coordinator
Time Commitment: 6 hours per school year
Busiest Times of Year: On-going
• Coordinate volunteer recruitment tables at back-to-school events (picnic, KG testing & welcome,
BTS coffee)
• Maintain a database of volunteers and provide these to board members and chairs as needed.
• Recruit potential room representatives (head parents) for all teachers and provide training if
needed.
• Act as liaison with school secretary for volunteers
• Facilitate volunteer training events; ensure that volunteers complete mandatory paperwork
Membership Chairperson
Time Commitment: 1-3 hours per week at beginning of year
Busiest Times of Year: September – November (Good job for parent working daytime hours)
• Coordinate membership drive , record memberships in database, record online memberships in
database.
• Collect, count, and deposit money with Treasurer.
Fundraising Chairperson
Time Commitment: about 1-2 hours per month; more during peak times
Busiest Times of Year: around major fund raisers (silent auction, holiday wreaths)
• Assist with recruitment of and provide support to committee chairs for key fund-raising events.
• Advertise ongoing fundraising campaigns
• Monitor results of fund-raisers; align fundraising objectives and strategies withPTSA budgetary
needs
• and research other fundraising opportunities as required
Grants
Time Commitment: Unavailable
Busiest Times of Year: On-going
• Research grant opportunities that align with school needs as determined by Principal and PTA
• Apply for grants, monitor applications
• Meet with Principal and PTA President as needed to determine funding needs.
Teacher Appreciation Chair
Time Commitment: 6 hours per school year
Busiest Times of Year: On-going
• Work with volunteer team and room reps to coordinate Teacher Appreciation Week events
• Coordinate Staff Holiday Appreciation Party
Special Event Coordinator
Time Commitment: 6 hours per school year
Busiest Times of Year: On-going
• Work with volunteer and fundraising coordinators to set up and coordinate PTSA events
Reflections
Time Commitment: hours per school year
Busiest Times of Year: On-going
Teacher Appreciation Chair
Time Commitment: hours per school year
Busiest Times of Year: On-going
• Work with volunteer team and room reps to coordinate Teacher Appreciation Week events
• Coordinate Staff Holiday Appreciation Party
After School Enrichment Chair
Time Commitment: hours per school year
Busiest Times of Year: On-going
Curriculum & Classroom Support Chair
Time Commitment: hours per school year
Busiest Times of Year: On-going
Health & Wellness Co-Chairs
Time Commitment: hours per school year
Busiest Times of Year: On-going
Legislative Chair
Time Commitment: hours per school year
Busiest Times of Year: On-going
Room Parent
Time Commitment: 8 hours per school year
Busiest Times of Year: On-going
• Set up 3-4 parties per year using the PTSA’s online sign up
• Coordinate Class gift basket for the Silent Auction
• Send thank you notes to parents that donate time and items
• Attending the parties for set up is strongly recommended but not necessar
Classroom Enrichment Coordinator
Time Commitment: 5-6 hours per school year
Busiest Times of Year: On-going
• Work with the teachers to set up Enrichment activities/ Guest Speakers throughout the year
• Research enrichment opportunities
• Set up an enrichment fund for the classrooms
• Can be done at home and online.
Classroom Volunteer Coordinator
Time Commitment: hours per school year
Busiest Times of Year: Busy in September for set up then flattens out.
• Work with the teacher and PTSA Volunteer Coordinator to set up online sign up
• Send out a monthly email with all classroom volunteer opportunities
• All is done online and at home.